Privacy Policy

Collin County Precinct 125 Republicans (“we,” “our,” or “us”) respects your privacy. This policy explains what we collect, how we use it, your choices and rights, and how to contact us. We operate as a local political precinct organization. While nonprofit organizations are generally exempt from the Texas Data Privacy and Security Act (TDPSA), we voluntarily adopt the practices and consumer rights described below for transparency and trust.

We collect the following categories of personal information you provide:

• Contact details (name, email address, mobile number, ZIP code)
• Preferences & interests (volunteer areas of interest, events, notes you submit)
• Consent records (checkbox confirmations, timestamps)

We also receive limited technical data from standard web logs (e.g., IP address, browser type) for site security and performance.

Sensitive data: We do not seek to collect sensitive personal data (e.g., precise geolocation, health, biometric, or children’s data). If you believe you provided such data inadvertently, please contact us so we can delete it.

• Communications — to send precinct updates by text/email (with consent) and respond to inquiries.
• Volunteer coordination — to organize block walking, calls, events, and training.
• Operations — to secure our site, manage lists, and improve our outreach.
• Compliance — to maintain opt-out/consent records and comply with applicable laws.

We do not use personal data for automated decisions that produce legal or similarly significant effects.

We do not sell your personal data. We share data only with service providers who process it on our behalf under contracts that limit use to our instructions, including:

• Google (Google Forms/Sheets/Workspace) for form collection and list management
• Basic website hosting and security vendors

We may also disclose information if required by law or to protect rights, safety, or integrity of our operations.

We do not process personal data for third-party targeted advertising and do not profile you for decisions that have legal or similarly significant effects.

We do not intentionally collect or process sensitive personal data (including precise geolocation or biometric data). We do not knowingly collect data from children under 13. If you are a parent or guardian and believe a child provided us personal data, please contact us to remove it. If we ever process a known child’s data, we will do so only with verifiable parental consent and in accordance with applicable law.

Subject to verification and certain exceptions, Texas residents may request to:

• Access the personal data we process about you
• Correct inaccuracies in your personal data
• Delete your personal data
• Obtain a portable copy of data you provided
• Opt out of (i) sales of personal data, (ii) targeted advertising, or (iii) profiling in furtherance of decisions with legal or similarly significant effects

We already do not sell personal data or use it for targeted advertising.

Use either method below (no account needed):

• Email: chair@precinct125.org (subject line: Texas Privacy Request)
• Phone: 214.394.9033

Verification: We will verify your identity using reasonable methods (for example, matching the email or phone you used to sign up). We will respond within 45 days of receiving your request and may extend once by up to 45 days if reasonably necessary; if extended, we will notify you within the initial 45-day period with the reason.

Appeals: If we decline to act on your request, you may appeal by replying to our decision email with “Appeal” in the subject or calling the number above. We will respond to appeals within 60 days and explain our decision. If denied, we will provide a link to contact the Texas Attorney General.

Authorized agents & browser signals: We honor valid opt-out signals sent by an authorized agent or supported browser/device setting (Universal Opt-Out Mechanism) where applicable under Texas law. Since we do not sell data or conduct targeted advertising, these signals generally have no effect on our processing today.

We retain contact and consent records while you remain subscribed/active and for up to 24 months after inactivity or opt-out, unless a longer period is required for legal, security, or operational reasons. We then delete or de-identify data.

We use reasonable administrative, technical, and organizational measures to protect personal data. No system is perfectly secure; please contact us immediately if you believe your account or data has been compromised.

We may update this policy to reflect changes to our practices or applicable law. We will post updates here with a new effective date.

Questions or requests? Email chair@precinct125.org or call 214.394.9033.

Texting: By opting in, you consent to occasional precinct text messages. Message & data rates may apply. Reply STOP to opt out at any time. Consent is not required to participate or volunteer.